Privacy Policy

1. Introduction

SmiCon Oy respects your privacy and is committed to protecting your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and applicable Finnish legislation.

This Privacy Policy explains how we collect, use, and protect personal information when you visit our website or contact us.

2. Data Controller

SmiCon Oy
Business ID: 3379556-7

Address:
Kirjoniitty 4

02750 Espoo

Finland

Email:
info@smicon.fi

3. Personal Data We Collect

We may collect and process the following categories of personal data:

Information you provide directly

Name
Company name
Job title
Email address
Phone number
Information included in your messages or inquiries

Technical information

When you visit our website, our hosting provider may automatically collect:

IP address
Browser type and version
Operating system
Date and time of access
Referring website
Requested pages

This information is collected for security, maintenance, and operational purposes.

4. Purpose and Legal Basis for Processing

Purpose

Responding to inquiries

Providing consulting services

Maintaining website security

Complying with legal obligations

Website analytics (if enabled)

Legal Basis

Legitimate interest or pre-contractual measures

Contract

Legitimate interest

Legal obligation

Consent

5. Data Retention

We retain personal data only as long as necessary to fulfill the purposes described in this policy or to comply with legal requirements.

Typical retention periods include:

Contact inquiries: up to 24 months
Client-related records: according to contractual and legal requirements
Technical logs: typically up to 12 months

6. Recipients of Personal Data

We may share personal data with trusted service providers, including:

Website hosting providers
IT and security providers
Professional advisors
Authorities when legally required

All third parties are required to process personal data in accordance with applicable data protection laws.

7. International Data Transfers

Where personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, including:

European Commission adequacy decisions
Standard Contractual Clauses (SCCs)
Other lawful transfer mechanisms under GDPR

8. Your Rights

Under GDPR, you may have the right to:

Access your personal data
Correct inaccurate information
Request deletion of your data
Restrict processing
Object to processing
Request data portability
Withdraw consent at any time

To exercise your rights, please contact:

info@smicon.fi

You also have the right to lodge a complaint with your local data protection authority.

9. Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or disclosure.

However, no internet transmission or storage system can be guaranteed to be completely secure.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any updates will be published on this page together with a revised “Last updated” date.

11. Contact

If you have any questions regarding this Privacy Policy or our processing of personal data, please contact:

SmiCon Oy
Kirjoniitty

402750 Espoo

Finland

info@smicon.fi